The Grace Worship and Liturgy Committee would like to encourage all of Grace’s parishioners to complete their advanced healthcare directive, will or trust, financial planning, funeral arrangements, final instructions and memorial gift planning. Death and dying can be difficult issues to discuss, but it is a great blessing to our loved ones when we plan ahead for our own eventual death. This is especially true for families whose members are of different faiths (or no faith). To that end, we have developed resources about funerals in the Episcopal Church, advance directives, and memorial gifts to the church. These packets are now available in the Narthex and the Parish Hall. You can also find them below. It is our hope that each parishioner will complete a planning packet and provide a copy of it to the church office.
Holy Week and Easter at Grace
Grace Episcopal Church in Martinez is looking to fill our Music Director position. We are flexible and would be interested in either one individual for a part-time, approximately 10 hours per week position who can play the organ, conduct the choir, and work with the rector to plan music for the weekly Sunday 10 a.m. service OR individuals who have either a strong interest in either directing the choir or playing the organ who would be willing to split the position with another individual. Salary commensurate with experience. We are looking to fill this position as soon as possible. Please email the Rector, the Rev. Dr. Deb White at firstname.lastname@example.org. For more information about the church, go to www.gracechurchmtz.org.
130 Muir Station Rd
Martinez, CA 94553-4401
- Present: The Reverend Dr. Deborah White, Stan Applegate (Sr. Warden), Les Marks (Jr. Warden), Paula Menconi (Treasurer), Lynda Dyer, Pat Hambly, Sally Hanson, Josh Senn, Connie Towey, The Rev. Walter Ramsey (arrived at 6pm)
Absent: Ron Luttringer
Guests: Jennifer Sabroe (Clerk)
- Bible Study. “Caring Down and Dirty”
- Consent Agenda Items – It was M/S/C (Applegate/Towey) to approve: the minutes of the February vestry meeting, Rector’s Report, Senior Warden’s Report, Junior Warden’s Report and the Financial Report.
- Old Business
- Update on Music. Rev. Deb reported that 3 candidates have been, or are scheduled to be, formally interviewed so far. A total of 10 people have applied. The job announcement is still running in Diobytes. She is hopeful that a decision will be made by Pentecost (May).
- Update on Ministry Teams
SERVICE. The new Outreach Committee had its first meeting on March 4, attended by Denise Hansen, Jennifer Sabroe, Beth Ilog, Mary Canale, Chandra Damele, Nathan Brooks, Walter Ramsey, and Rev. Deb, who sat in for the initial gathering. At the meeting, time was spent explaining to the group the various projects that Grace is currently engaged in, as well as projects that could use a boost — Loaves and Fishes, Warm Hats/Socks/Scarves, Jr. High Backpacks, Adopt-a-Family, Kindness Kits. Time ran out (the meeting was held between services) and the group agreed to schedule a time to continue the discussions, set goals, and decide whether to appoint a chair. Jennifer reported that a date has not been set yet.
WORSHIP AND LITURGY. Rev. Deb reported that the Worship and Liturgy Committee met earlier in the day (she had to miss due to an emergency concerning Riptide.) Jennifer and Les provided a recap of the meeting. Regarding the location of a children’s area in the sanctuary, it was reported that an informal poll of parents resulted in a preference at the back of the church in the location of the prie dieu (kneeler). Lynda raised a suggestion about adjusting the timing of when the children come in from Godly Play. There was discussion. Rev. Deb stated that rather than at the Peace, an alternate, appropriate time during the service would be the Offertory. In response to a question about who would sit with the children, Rev. Deb indicated possible options would be volunteers, older children, or parents. Sally suggested that the children add the Peace at the end of Godly Play before coming over to church. Rev. Deb talked about the Peace as a new thing to our liturgy, added into the 1979 BCP, based on Jesus’s instruction — “you will greet one another with a holy kiss.” Rev. Deb explained that the intention of the passing of the Peace in the liturgy is to greet one another – not “chatting.”
EVANGELISM. Rev. Deb shared that a new family attending 10:00 was introduced to Grace by way of an Ashes-to-Go interaction at Starbucks.
EDUCATION. Rev. Deb indicated that Education is still on her list to work on. She encouraged support of the Faith-full Forums.
Youth Group met for first time with Jess and Josh last Sunday. Josh reported that they talked about ideas to help the community and bring in more young people. They would like to help with Kindness Kits, but there is a question of parental consent. Rev. Deb indicated that some of the youth have inquired about Stop Hunger Now (new name?) and she suggested they approach the Outreach Committee to partner with them to plan. Walter offered to send Josh information on Holy Hikes and Bay Area clean-up drives.
PARISH LIFE. Expressions of thanks were shared for Don Dyer, who has stepped into coordinating St. Patrick’s Dinner, and for Les Marks who has taken on a larger role with pancake breakfasts. Many others, including our young people, are stepping up to help as well. A Parish Life co-chair or replacement is needed to work with or replace Stan.
PASTORAL CARE. Updates were shared on several parishioners.
STEWARDSHIP. John Lee has offered to chair this year’s Stewardship Campaign; possibly a year-round model.
- Update on Buildings and Grounds
Stump removal. Les reported that the stump grinding has been completed.
Playground and back perimeter fencing. Rev. Deb reported on the fencing of the playground and outer area (behind the parish hall). After considering several plans, the Buildings and Grounds committee has decided on a proposal to square off the playground to 50’ square and install 5’ fencing to enclose the playground area. The concrete sidewalk would be outside of this fencing. Wood ships from the stump removal will be put down in the playground, over weed cloth. The outer perimeter fencing (replacing the downed fencing along the area behind the parish hall) will be replaced with a “goat fence.” The estimate for both playground fencing and “goat fence” is $7,000.
Rev. Deb will confirm this estimate with Don Dyer and send out an email to the Vestry for formal action.
Upper lot lights. There was discussion of the ongoing question of whether to install lights on the upper lot.
It was M/S/C (Dyer/Towey) that, at this time, lights on the upper lot will not be installed.
Gates to upper lot. There was discussion of the ongoing question of whether to install gates at the driveways to the upper lot.
It was M/S/C to not install gates at the driveways to the upper lot. (Marks/Applegate)
There was consensus to post signs at the driveways to the upper lot: Property of Grace Church.
- Proposal of on-line church directory update. Jennifer reported that she and Rev. Deb have learned about a program for an online church directory that should work for our needs, thanks to the information gleaned from the parish administrator at St. Mary the Virgin, SF. Estimated cost $500/year. A formal proposal will be presented at a future meeting.
- Website update. A new page – titled Sacramental Rites – is in the works on the website that includes information and forms for baptisms, weddings and funerals. A link to the End of Life information and forms is now posted on the home page of the church’s website. Grace Episcopal Martinez is coming up in higher order on Google searches more often, thanks to our online activity.
- New Business
- 1099 forms. Paula and Rev. Deb reported that we are required to generate 1099 forms for anyone who earns over $600 in a calendar year.
- Closing Prayer and Adjournment – The meeting adjourned at 6:30 with a closing prayer led by Rev. Deb. The vestry proceeded to the sanctuary to view the newly installed Stations of the Cross.
Jennifer Sabroe, Clerk
Call to Order and Opening Prayer. The meeting was called to order at 5:00 p.m. by Rev. Deb who led the opening prayer and shared an update on her dog Riptide. Mutual Ministry Review. Vestry members shared their thoughts on last week’s special meeting for the Mutual Ministry Review.
Grace Episcopal Church
Minutes of Vestry Meeting January 9, 2018
Present: The Reverend Dr. Deborah White, Stan Applegate (Sr. Warden), Les Marks (Jr. Warden), Barbara Brooks, Pat Hambly, Sally Hanson, Ron Luttringer, Marj Leeds (Clerk) Absent: Lynda Dyer, John Heyse, and the Rev. Walter Ramsey. Guests: Paula Menconi (Treasurer)
- CALL TO ORDER AND OPENING PRAYER. The meeting was called to order at 5:02 p.m. by Rev. Deb who led the opening prayer.
- Bible Study – bible study was postponed due to the number of items on the agenda that would likely require extensive discussion.
- Consent Agenda Items – A correction was made on page 1 of the minutes of the last meeting. Under old business the date for Gary Evans’ return is actually January 14th. It was M/S/A (Applegate/Hambly) to approve the minutes of the December vestry meeting as corrected, Rector’s Report, Senior Warden’s Report, and Junior Warden’s Report. The treasurer’s report was a separate agenda item.
- Old Business
The Vestry held a closed session on confidential personnel issues beginning at 5:07 and ending at 5:45.
- Update on Ministry Teams
- Education (Adult Formation) – Rev. Deb is continuing to work on Faithful Forum presenters. Upcoming presenters include Contra Costa Interfaith Housing, Malcolm Young,and Rev. Walter to talk about the work of a Deacon, and Don Morgan in April to discuss his book “Fighting with the Bible”.
- Youth – Josh and Jess Senn will be the first people to go through the Diocese Safe Church training and then will be off and running with Youth Group.
- Worship and Liturgy – Rev. Deb reported that the team met and discussed a number of items including a review of the services at Christmas, changing service music, decorating of the Christmas tree, etc.
- Mutual Ministry Review – This item was put on hold as Lynda Dyer was unable to join us. However, Rev. Deb assured us that Lynda is in conversation with the diocese about a date and details.
- Calendar overview for Spring, including Bocce tournament and Bishop’s visit on July 1, 2019 – Stan reported that renting the park for bocce is about $300 and the food is about $200. This had previously been donated by one of the Parishioners. Stan brought it before the Vestry for discussion and action. Sally suggested that we have the event and make the donation/underwriting aspect more obvious and ask in advance. The Vestry agreed.
- Formation of Parish Life Committee (Stan Applegate) – Stan reported that he has half a dozen volunteers. Shrove Tuesday pancake dinner is Tuesday, February 13th and other events are in the planning.
- Financial report – Paula and Marj presented information on 2017 spending including outstanding bills for goats and 4 payroll bills from the Diocese. The Vestry reviewed the numbers and asked questions for understanding.
- Proposed Budget (Paula Menconi and Marj Leeds) – Marj and Paula presented the proposed budget. They explained how the numbers were put together. It was M/S/A (Applegate/Hambly) to approve the budget as proposed.
- 2019 Vestry slate (Stan Applegate) – Stan announced that our 2019 class of Vestry nominations is Connie Towey, Paula Menconi, and Josh Senn.
- 2019 Diocesan Convention/Deanery Slate (Les Marks) – Les announced that our candidates are Barbara Brooks, Pat Hambly, Les Marks and Mary Canale (alternate).
- Announcement of Senior Warden (Rev. Deb) – Rev. Deb announced that Stan Applegate will be the Senior Warden in the upcoming year. Deb reminded the Vestry that February 10th is the Vestry Training day (Equipping the Beloved Community) and asked that all Vestry members save the date. It was also noted that the new Vestry will vote on the Junior Warden at their first meeting.
- New Business
- Approval of Window Repair – Les Marks has received an estimate of just under $500 to replace the damaged window in the Sanctuary door with tempered glass. It was M/S/A (Luttringer/Brooks) to authorize Les to spend up to $500 on the repair. Rev. Deb noted that one member of the Buildings and Grounds committee had suggested having parishioners do the repair. She acknowledged that we did not totally follow the process by taking the issue first to the Building and Grounds committee, but this needed to be done quickly.
- Annual Meeting Report (format changes) – Rev.Deb informed the Vestry of a change of format for the annual meeting report into the SWEEPS model. This is part of an attempt to present information consistently and meaningfully, such as the bulletin board using the model of Service, Worship, Education, Evangelism, Parish Life/Pastoral Care, and Stewardship.
- Courtesy Resolutions for Annual Meeting – Rev. Deb recommended that we do a courtesy resolution for John Heyse and Dave Eary at this annual meeting. The Vestry agreed with the plan.
- End of Life Planning Campaign – The Worship and Liturgy Committee is working on a project to help people with planning of their advanced health care directives and final funeral services. The intent would be to have this information on file in the Parish Office to be used when needed. The intent is to make a very difficult time easier for the person, their family and the Church. The project is intended to be done during Lent.
- Pastoral Care Updates – Rev. Deb provided an update on some persons in the Parish.
- Dismissal – Rev. Deb dismissed the Vestry at 7:00.
Marj Leeds, Clerk