Vestry minutes for September 9, 2020

Present:  The Reverend Dr. Deborah White (Rector), Joshua Senn (Jr. Warden), Amelia Brooks, Chandra Damele, Sally Hanson, David Kennedy, Jane Ramsey, Connie Towey, Stephanie Zichichi

Not present:  Christina Reich, (Sr. Warden) 

Guests:  The Rev. Walter Ramsey, Ted Lynch and Joyce Lannert, Michele Lynch Cobb’s brother and sister. Columba Salamony, Field Education Student, Beth Ilog, Jim Ilog, Sarah Williams (Parish Administrator)

M/S/C denotes motion made, seconded and carried. The names following M/S/C in parenthesis denote the persons who made the motion and seconded.

Call to Order and Opening Prayer. The meeting was called to order at 6:00 p.m. and led in prayer by Rev. Deb.

Bible Study. A litany of being God’s instruments of goodness, by Joyce Rupp. The group read and discussed the poem and litany.

Guests:  Michele Lynch Cobb’s brother and sister, Ted Lynch and Joyce Lannert, expressed the family’s good wishes, their gratitude for the support the church gave to Michele, and their pleasure in the bequest that Michele was able to give to Grace.

 Consent Agenda. It was M/S/C (Towey/Zichichi) to approve the consent agenda items: Minutes of August 12, 2020; Rector’s Report; Treasurer’s Report; Senior Warden Report; Junior Warden Report

OLD BUSINESS

Rev. Deb introduced our new Field Education Student, Columba Salamony. He is a second-year student at the Church Divinity School of the Pacific, studying to be an Episcopal priest, and will do his internship at Grace during this coming school year.

Chandra Damele was welcomed to the vestry.  Chandra is filling the unexpired term left by Betty Case, who is moving away.  Betty was in the second year of her term.

Ministry Updates

Outreach — Committee has not met, but will have a meeting soon.  Winter Nights is planning to continue this winter, but plans are being adjusted for the pandemic.

Worship and Liturgy — Sally reported that the major topic at the August meeting was the in-person service, and at the upcoming September meeting they will discuss whether to continue it.  The largest attendance so far has been seven people (ten total), the smallest was three (six total).  The service is appreciated by the attendees, and also there is a good deal of work involved for Rev. Deb and for the volunteers who serve and clean the chairs and so on.

Welcoming  — Tina still needs more coffee hour hosts.

Education — Amelia Brooks has taken on responsibility for the adult education portion of education ministry, including the Faithful Forum series.  She is also looking into EfM (Education for Ministry).  Godly Play is going well, regularly goes out every Thursday.

Pastoral Care — Deacon’s Pantry is very well stocked, and visits to it have fallen off somewhat. The parish has seen several illnesses, and three recent deaths.  Tom Taylor’s funeral will be held Saturday, September 12, simulcast on Facebook so that all may participate.  

Parish Life — David reported that at the last vestry meeting we discussed beginning a virtual men’s group or parent group. Stephanie mentioned the possibility of a drive-up Oktoberfest.  If giving out food is both allowed and safe, it would be a good event.  [Stephanie pointed out that we need a working church directory.  Sarah will send a vestry phone list and help Stephanie to get back into her Realm account.]  Rev. Deb reported that we are holding a drive-in movie on Friday, September 18, for safe fun and fellowship. The costs are a gift from Gary Spenik — the screen, the transmitter, and the royalty payment for the rights to show the movie.  Please invite everyone!  The movie is Night at the Museum.  If this first, free event is successful, we could do it again as a fundraiser, charging admission. 

Stewardship — We still need a stewardship chair to organize the pledge drive.

Buildings and Grounds — 

Video and Sound System/Audiovisual Booth:  The future audiovisual booth off the choir loft is being prepared.  We have contracted for the sound system, keeping the price to the $25,000 that the vestry voted. Rev. Deb reminded vestry members to ask questions if they have concerns about spending (or anything) because it is up to them to provide accurate information to parishioners. She reminded the Vestry that funds for the audiovisual system are not from the regular budget; part of it is from non-earmarked buildings and grounds savings, part comes from portions of the music budget that are going unused due to the nature of our music program during quarantine, and part of it comes from the bequest left by Michele Lynch Cobb, and from three anonymous donors, each donating $3000.  Marj Leeds cleaned out the space; Gary Spenik cleaned and painted it.  We will soon have a start and end date for the installation of the system.  We will have three cameras, two fixed and one that can be used remotely, such as outside or in the parish hall.

The back stairs off the kitchen did not pass inspection because they code requires a railing; a person has been found to install a railing and it is in progress. Dick Evans is taking the lead on this.

The back steps are being expanded to the length of the sliding glass window. Gary Spenik is coordinating this effort.

The gutters have been installed but the drainage is still in process. Dick Evans and Jim Maniatis have a plan for this.

Discovery Builders has given the formal ten-day notice that they will be on our property beginning September 14, as arranged, to facilitate their project.  Marj Leeds has offered to check on them daily to see that they are complying with the contract, but other volunteers would be welcome to help with this. They took down our fence, and the contract requires that anything they damage must be replaced with something better.  Rev. Deb assumes that they will build a stone wall in that place, since that is what they are building elsewhere on their property.  We also have a $10,000 deposit from them, in case of damage. They expect to need access for two weeks or less.  We will allow Las Trampas to use the lower lot for the duration, to avoid damage.

NEW BUSINESS

Rev. Deb reported that Center of Gravity Academy, a school for children of essential workers, wants to rent three areas of our campus four days per week for approximately 12-18 months while their new property is being completed.They would be using the Parish Hall, Education Building and outside areas. Facilities Manager Dru Grissom has been working with them to determine how the relationship would work. Rev. Deb has been in touch with other rectors/vicars whose congregations house schools and with Christopher Hayes, the Chancellor of the Diocese, regarding the legal aspects of the potential rental. Marj Leeds has been calculating the financial aspects of the possible relationship. Rev. Deb reported that our attorney will check the contract prior to it being signed. The next step is for Marj, in her capacity as our Godly Play coordinator, to meet with the school principal and walk the site, identifying more specifically how we would share the space and then for Rev. Deb, Dru, and Marj to meet with both the Executive Director and the Head of School by Zoom on Monday. Vestry members asked questions about the proposed rental. Rev. Deb clarified that the vestry does not need to approve the rental but that she would like to have their approval. Several vestry members said they would like to review the contract prior to it being signed. It was agreed to have a special vestry meeting next Wednesday, September 16 at 6:30 pm for an update and to express support for the rental.

DISMISSAL  Rev. Walter led the dismissal and the meeting adjourned at 8:25 p.m. 

Respectfully submitted,

 

Sarah Williams

Parish Administrator

Vestry minutes from August 12, 2020

Present:  The Reverend Dr. Deborah White (Rector), Christina Reich (Sr. Warden), Joshua Senn (Jr. Warden), Amelia Brooks, Betty Case, Sally Hanson, David Kennedy, Connie Towey, Stephanie Zichichi

Absent:  Jane Ramsey

Guests:  The Rev. Walter Ramsey, Jennifer Sabroe, Sarah Williams (Parish Administrator)

 M/S/C denotes motion made, seconded and carried. The names following M/S/C in parenthesis denote the persons who made the motion and seconded.

 Call to Order and Opening Prayer. The meeting was called to order at 6:05 p.m. and led in prayer by Rev. Deb.

 Bible Study. 1 Corinthians 12:1. The group read and discussed the various experiences of God’s power, including as it pertains to the upper lot.

 Consent Agenda. It was M/S/C (Towey/Reich) to approve the consent agenda items: Minutes of July 8, 2020; Rector’s Report; Treasurer’s Report. There were no warden’s reports.

OLD BUSINESS

Treasurer’s Report  Rev. Deb called attention to the treasurer’s report, which shows that we are $10,000 under budget:  $4,500 low on pledges, loss of anticipated income from the St. Patrick’s Day dinner, and loss of building use fees during the pandemic.  Fortunately, expenses are also under budget.  Rev. Deb requests that we activate the phone tree now and, while checking in with our people, we gently remind them to keep up with their pledges if they are still in a position to do that.  (Also, if they need help, they should ask Rev. Deb because the RDF is doing well right now. Such help is confidential, just between the parishioner and Rev. Deb.)  Question:  Are the donations from nonmembers who watch our services on Facebook helping?  Answer from Rev. Deb: Most of those have been designated for the Rector’s Discretionary Fund.

Ministry Updates

Outreach — No report right now.

Worship and Liturgy — Sally reported that there will be an in-person worship service this coming Sunday, August 16.  The service will follow the precautions identified in the Regathering plan, including a check-in station with hand sanitizer, temperature checks, extra masks, and a sign-in requirement.  The simulcast will now be at 10:00 am. Many details were discussed about the new service and the new schedule.

Welcoming  Tina is having some trouble finding hosts for coffee hour, and needs one for this coming Sunday. Tina is going on a much-needed vacation, and also hopes to get some help at her county job soon, which might allow her more time for church work.

Education  Amelia reports that Marj is handling Godly Play beautifully.  Rev. Deb reports that August 23 is our second Faithful Forum by Zoom.  Vestry members will try to attend, and also to encourage people to attend when they make their calls.

Pastoral Care Connie reports that there are many dishes prepared, some of which are in home freezers and need to be moved to the church freezer if there is space.  Deacons’ pantry also has food.  If people need food, they should come and get some.  (Wednesday is a good day for this, because Rev. Deb is at the church all day on Wednesdays.)

Parish Life Grace Book Club has resumed on line. Rev. Deb has offered to support some in-person fellowship events if they follow COVID protocols.

Buildings and Grounds

Gutters are on and Jimmy Maniatis and Dick Evans have committed to following through with drainage installation.

Back steps did not pass inspection. The railing needs to be different. Dick Evans has offered to hire someone to do the railing installation to code.

Sound system — We are still negotiating a contract.  We need to clear a dedicated circuit for the sound system — right now there is not a spare circuit to use.  We would need to hire an electrician to run a new circuit.  The budget that was approved for the sound system now needs to include the price of the electrician.

Upper Lot committee status 

The vestry discussed the purpose of the committee, agreeing that its task is to gather information on various possibilities, not to make decisions.  There was a great deal of discussion on who should be on the committee and how to word communications from the vestry about the upper lot project. Rev. Deb reported that the committee has grown but we are still seeking new members. Rev. Deb will rewrite the Grace Notes item to make this more clear, with the help of any vestry members who can send suggestions.  

NEW BUSINESS

Stewardship Drive  Marj and Rev. Deb are attending a webinar next week about how to conduct a stewardship drive online during the pandemic.  Others are invited to join. We still need a stewardship chair, so as to avoid having Rev. Deb run the stewardship campaign.

Vestry Nominations 

Rev. Deb reported that Betty Case is resigning from the vestry because she and her husband Jack are moving out of town. The vestry expressed their appreciation for Betty’s work and their sadness at the loss to the congregation. Rev. Deb then initiated a conversation about how vestry positions are filled. The by-laws indicate that spots that open between Annual Meetings are filled by individuals appointed by the Rector. Rev. Deb indicated that if anyone had any ideas for who would be a good fit to fill Betty’s spot they should let her know.

Rev. Deb also suggested looking ahead to when it is time for nominations for vestry elections at the Annual Meeting in January, since the situation is complicated this year. The vestry reviewed the situation as follows:

The nominating committee is made up of vestry members in their second year.

Sally is filling the one-year remainder of Ron’s term, so she terms out at the end of this year. However, the bylaws state that, since she filled only a one-year term, she may serve a second term if she is willing.

Connie and Josh are finishing their terms this year.  The nominating committee will need to find a junior warden.

David is filling the two-year remainder of Jim Maniatis’ term. This would have been Jim’s middle year, so that puts David on the nominating committee.

Tina is in the second year of a regular three-year term, so she is on the nominating committee.

Betty would have been the third person on the nominating committee, but she is leaving.  Even if we fill her spot right away, that person probably should not be on the nominating committee as s/he will not have enough experience to know who to nominate. Bylaws specify that the nominating committee consists of  three vestry members, usually ones who are in their second year. We should think about who should be the third vestry member on the committee.  Elections are in the fall, and information on the candidates needs to be published ahead of time.

Parish Communication Suggestion from David

David:  Can we create a public online calendar (ICS or Google) for church activities, so that people can add events to their own online calendars?

Jennifer:  Now we pay for a subscription to My Church Events. 

David expressed that he would be willing to set up something that was free and easier to access. Sarah will assist.  

Field Education Student

Our field education student Columba Salamony starts September 6 as his first Sunday. He will primarily do his Field Education online, although he may be able to attend church in person.

DISMISSAL  Rev. Walter led the dismissal and the meeting adjourned at 8:01 p.m.

Respectfully submitted,

Sarah Williams

Parish Administrator

Grace Vestry Meeting Minutes for June, 2020

Present:  The Reverend Dr. Deborah White (Rector), Christina Reich (Sr. Warden), Josh Senn (Jr. Warden), Amelia Brooks, Betty Case, Sally Hanson, David Kennedy, Jane Ramsey, Connie Towey, Stephanie Zichichi

Guests:  The Rev. Walter Ramsey, Marj Leeds (Treasurer), Philip Brochard (Rector of All Souls Episcopal Church in Berkeley), Kirk Miller Parishioner at All Souls), Sarah Williams (Parish Administrator)

 Call to Order and Opening Prayer. The meeting was called to order at 6:05 p.m. and led in prayer by Rev. Deb.

Bible Study.  Poem by Alan Jones, from Race and Prayer. The group read and discussed the passage.

 GUEST PRESENTATION:  The Rev. Philip Brochard, Rector, All Souls Episcopal Church, Berkeley, and Kirk Miller, member of the All Souls’ Building Committee discussed their property development project and answered questions from Grace Vestry members.

All Souls has an old apartment building on land adjacent to the church. They are five years into the process of planning, designing and building a multi-use building on the site, and hope to be finished in another two years. Father Phil and Kirk outlined the process they followed to develop their project. They chose a local developer, Satellite Affordable Housing Associates, to be their development partner. They made this choice after consulting people at the Berkeley planning department and other “locals” to determine whom they might best collaborate with. They noted that funding for affordable housing is very complex, involving various funding streams and requirements, so it is important that the developer be experienced in this type of project. They simultaneously worked on various paths:  design, legal aspects, community relations, and financial. They reported that the initial costs paid by All Souls were $2000 for an appraisal of the property, and additional costs for landscape work that needed to be done.  There may be some more costs to All Souls before the project is complete.  It is roughly a $26 million project, so the projected $12,000 outlay is a very small percentage of that.

There are various vulnerable populations for which there are different funding sources, and All Souls chose elders. The building will have 34 studios for people over 62 years old, 12 of which will be set aside for people moving off the streets and for individuals with significant mental illness.  The county is providing both capital and operation funds for those 12 units and will also provide social workers to support those residents.

Their funding includes tax credits used by outside investors, grants, and long-term loans that are generally expected to be rolled over into new loans when they come due, but it is not known for sure. Kirk talked about there being six major elements to real estate development:  land (which we have), design, governmental approvals, funding, construction, leasing and management.

An early task for Grace will be to find out what is in the city’s master plan, learn what they want, find out about zoning, and so forth.  The next task will be to engage a consulting service without paying for it; this should be possible. The parish needs to reflect on what kind of project it wants.

The developer will hire an architect, but make sure that the church has an active hand in the selection.  (All Souls had to spend too much time and energy on having the architect re-design the project; the architect’s aesthetic did not match what the church wanted.)

Another helpful suggestion:  form task forces for various tasks, requiring only a limited time commitment; it will be easier for people to volunteer for a limited period than to join a committee that will carry the whole project through to the end. In addition to church members, we may find “Grace-adjacent” people who are interested in helping with the project.

The All Souls’ guests are happy to answer more questions in the future.

NEW BUSINESS

Regathering Committee Report – Marj Leeds

The Regathering Committee is Rev. Deb, Marj Leeds, Jennifer Sabroe, Arthur Omura, and Gary Spenik. The committee has been meeting weekly.

We are subject to the rules of the state, the county, the city, and the diocese. As the rules stand in early June, these are some of the requirements for in-person services:

  • Outside, because the county limits indoor gatherings to 12 people
  • Everyone will wear masks
  • No singing
  • No communion
  • No one over 65 years old or otherwise in a vulnerable population will attend.

We will continue to simulcast services.

The diocese’s plan is to coordinate by deanery; no church in any deanery will begin services until all the churches in that deanery that want to have services have had their regathering plans approved.  Churches are not required to have in-person services, but those that do will all begin on the same Sunday as the other churches in the deanery.

Rev. Deb acknowledges that the prohibition on people over 65 is hard for some.  Bishop Marc feels a Biblical imperative to protect the most vulnerable among us.

The requirements from all the various authorities (state, county, city, and diocese) are changing frequently, as things change with the pandemic.  Grace’s plan for regathering will be published and available.  Grace Notes and other emails are our main method for communicating with the congregation about this topic.

Upper Lot Discernment Next Steps

Now that our six-month feedback process is done, what should come next?

We need an all-parish meeting at which various possibilities are presented, possibly the top three from the feedback we received. It would be good to have some rough sketches, and possibly show the pictures from Trinity Center Walnut Creek and the All Souls’ building, to give people a visual sense of what is possible while ensuring that they do not think we have settled on a plan already.

Rev. Deb explained how the national trends in church attendance make it extremely unlikely that Grace will need extra parking on a regular basis in the future.

We will schedule the parish meeting for the fall, at the earliest. It is very important to make it possible for everyone to participate, so if it has to be an on-line meeting then extra efforts will be required to help people to join.

In addition, vestry members will think about who should be asked to get involved in the project.

OLD BUSINESS

Ministry Updates

Connected Congregation phone tree is going well.

Rev. Deb wants to move more church activities on line, as the quarantine is lasting so long.  We are doing a great deal of liturgy on line, but it is time to start the Faithful Forums again, possibly more committee meetings, other study groups, social things.

The food pantry is doing fine, with donations coming in and food being given out.

Buildings and Grounds

Current project statuses are as follows:

  • Shed repair – complete
  • Roof tile repair – complete
  • Back steps – likely to be finished before the next vestry meeting
  • Sprinkler system – to be installed on Saturday
  • Gutters – in process; Dick Evans is working on a drainage plan
  • Back slope rental (for grape growing) – Stephanie reported that Viano Vineyards is not interested
  • Sound system – bids are being collected
  • Discovery project- Rev. Deb is keeping tabs

Dismissal.  Rev. Walter led the dismissal and the meeting adjourned at 8:05 p.m.

Respectfully submitted,

Sarah Williams

Parish Administrator

Exciting Grace 150th Anniversary News!

We are proud and pleased to announce that Friday, July 10, 2020 has been declared “Grace Episcopal Church Martinez 150th Anniversary Day” by the City of Martinez. Please join us in celebration in two ways:
1) On Friday, July 10 at noon we will ring our 150 year-old bell in celebration. Please join us at home by ringing bells, clapping, whistlling, singing and posting virtual bells and ticker tape on social media, making sure to “tag” Grace Episcopal Church Martinez!
2) On Sunday, July 12, The Rt. Rev. Dr. Marc H. Andrus will join us for our 9 a.m. simulcast. He will be preaching and will also join us for a virtual coffee hour following the service so you can greet him in person. Please join us and invite others to the virtual celebration.
At 10:45 a.m. we are asking folks to drive to the church and circle the parking lot for a virtual parade. Drape your car with your best Grace Episcopal Church swag and toot your horn for Grace! There will be free, sanitized “Grace 150th buttons” available for socially distanced pick-up. Don’t forget – coffee cups with the 150th logo on it are also available for pre-order at $12 each.

Grace Episcopal Church Vestry Minutes, May 13, 2020

Present: The Reverend Dr. Deborah White (Rector), Christina Reich (Sr. Warden), Josh Senn (Jr. Warden), Amelia Brooks, Betty Case, Sally Hanson, David Kennedy, Jane Ramsey, Stephanie Zichichi
Absent: Connie Towey
Guests: The Rev. Walter Ramsey, Marj Leeds (Treasurer), Jennifer Sabroe, Donna Colombo (founder of Trinity Center Walnut Creek), Leslie Gleason (Executive Director of Trinity Center Walnut Creek), Sarah Williams (Parish Administrator)

M/S/C denotes motion made, seconded and carried. The names following M/S/C in parenthesis denote the persons who made the motion and seconded.

Call to Order and Opening Prayer. The meeting was called to order at 6:05 p.m. and led in prayer by Rev. Deb.

Bible Study. Exodus 16:2-15: God provides food in the wilderness. The group read and discussed the passage.

Consent Agenda. It was M/S/C (Case/Reich) to approve the consent agenda items: Agenda, Minutes of April 1, 2020, regular Vestry meeting and April 8, 2020, special Vestry meeting; Rector’s Report; Senior Warden’s Report; Junior Warden’s Report; Treasurer’s Report.

NEW BUSINESS: Presentation regarding Trinity Center and St. Paul’s Commons, projects of St. Paul’s Episcopal Church in Walnut Creek

Donna Colombo (founder) and Leslie Gleason (Executive Director) of Trinity Center Walnut Creek, appeared at the vestry’s invitation to describe the process St. Paul’s church went through to develop a mixed-use facility on the church’s property in downtown Walnut Creek.

They have a community center, a 44-unit apartment building for low-income residents, including some units set aside for people formerly homeless.

After having a feasibility study done, the church chose a nonprofit developer to build the project, and a real estate management company manages it. The church leases the land to the developer and retains ownership of the property. Some of the funding is from state tax credits, and the City of Walnut Creek contributed some of the money. The church did not put money in, except for some legal fees, and does not receive funds from the project. They do save money on maintenance of their property.

The church began work on the project in 2013, and it is now finished and the apartments are almost all occupied. Early work included multiple “town hall” meetings for the church members to decide what to do, and a church committee was formed to steer the project. The relationship with the City of Walnut Creek was key to the project’s success.

The meeting rooms are used for church activities as well as for community services. Everyone is pleased with the beautiful look of the place, and it is gratifying to offer shelter and other practical help to vulnerable members of the community.

OLD BUSINESS

Ministry Updates

Outreach Committee did not meet in April. The church is involved in various outreach efforts. Every week’s Grace Notes contains updated information about how to give help to others and how to find help if needed. Many of the organizations that Grace usually supports with volunteer work and donations are finding a way to keep operating during this time.

Worship Committee will meet next week. During this time, Grace is offering five worship services every week, which is more than ever before: Sunday Holy Eucharist (live-streamed), Tuesday and Thursday evening Compline with Rev. Walter, Wednesday Morning Prayer and Bible Study, Friday Morning Prayer (weekday services held via Zoom conference). Additionally, we offer Godly Play every week, with an art project, and this Saturday will be a family service at noon.

The Sunday morning services have had a core group of around 50 households who watch during the service, while it is live-streamed, and then many more who watch the archived video afterward. All the Sunday services have had at least 250 “views,” which potentially represents more than 250 people as a household might have more than one viewer. People across the country and overseas have tuned in, and some have made donations.

Rev. Deb urged everyone to invite friends to participate in our worship activities.

Welcoming Committee plans to meet next week.

Education: Family service beginning this Saturday. Godly Play/art project videos done by Marj Leeds and the White-Spenik family have garnered around 50 views each time.

Pastoral Care The phone tree is working; many people appreciate the calls very much. Rev. Deb is glad to hear when someone needs a call from her.

Parish Life is on hold for now, but if this goes on much longer we may try an on-line book club or other social events.
The planning for the 150th celebration continues. There will be an update in tomorrow’s Grace Notes. Bishop Marc would not have been able to attend in July, but the pandemic has caused his schedule to change so that now he plans to join us for the celebration, whether virtually or in person.
There’s a new logo for the 150th celebration, which will be shown in tomorrow’s Grace Notes.
There is now a fund, to which people can contribute if they like.

Stewardship

Buildings and Grounds

  1. The shed is being repaired, replacing the board with proper paneling.
  2. The roof tiles at the back of the Parish Hall, over the kitchen, have been repaired.
  3. Dick Evans produced a design for the back steps, and it has been submitted to the city for approval.
  4. A new drip system has been installed in the area under the Sunday School windows. Refinements are still being made.
  5. We have an estimate for the installation of rain gutters, but first we need to settle on a plan for the drainage from them, and find out what the drainage will cost, before installing the gutters.
  6. We have no new information on the possible lease of the back slope to a vineyard for grape growing.
  7. The Las Trampas regional center is leasing space in the upper lot for parking. The presence of their vehicles seems to keep people away, as there is less trash in the lot than there used to be.
  8. Discovery Builders have begun construction again on the home construction above our upper lot after a hiatus due to the pandemic. They have not yet asked for permission to come onto church property, but at some point they will need to do this. They are required to give us ten days’ advance notice. We are holding a deposit from them in case of damage.
  9. Sound system – For various reasons, we need improvements to the sound system.
    a. At the moment we have one working microphone, and will need more than that when we start in-person worship services again.
    b. The sound system in the Parish Hall does not match the one in the sanctuary; we want a more unified system, so that broadcasting worship services into the Parish Hall can be more successful. It would also be good to be able to broadcast in the courtyard and the atrium. When we come back to worshiping together in person, we may use all these spaces in order to keep a safe distance between worshipers.
    c. We plan to continue simulcasting our services after in-person worship begins again. (Now that we have done the work to set it up, there is no reason not to continue to share the message with the wider world.) Unfortunately, right now we set the equipment up on a table in the middle aisle; it would be in the way during a regular service. We need to create a sound booth.
    d. Sound system improvements will not be funded from the regular budget. Some earmarked donations have been offered by church members. Additionally, the Rotary Club paid for the system that we have now in the Parish Hall, and they are considering whether to contribute to our new system.
    OTHER NEW BUSINESS

Upper lot discernment – we have received comments and ideas from some church members, but not a large enough percentage. We need to encourage the rest of the membership to send comments, and we need a deadline. We will ask for everyone to comment by June 15, using the upperlot@gracechurchmtz.org email address.
Re-gathering (return to in-person worship services): We are waiting for further guidance from the diocese. We know that this will be a complex undertaking. Some specific concerns were covered in the Buildings and Grounds discussion.

Dismissal. Rev. Walter led the dismissal and the meeting adjourned at 8:04 p.m.

Respectfully submitted,

Sarah Williams
Parish Administrator