Minutes from Vestry Meeting May 9, 2018

Present: The Reverend Dr. Deborah White, Les Marks (Jr. Warden), Paula Menconi (Treasurer), Sally Hanson,
Connie Towey, Josh Senn
Absent: Stan Applegate, Pat Hambly, Lynda Dyer, Ron Luttringer, The Rev. Walter Ramsey
Guests: Jennifer Sabroe (Clerk)
I. Call to Order and Opening Prayer. The meeting was called to order at 5:10 p.m. by Rev. Deb who led the
opening prayer.
II. Bible Study. Spiritual Calling.
III. Consent Agenda Items – It was M/S/C (Marks/Menconi) to approve: the minutes of the April 11, 2018, Vestry
meeting; minutes of the April 28, 2018, Vestry Retreat; Rector’s Report; Senior Warden’s Report; Junior
Warden’s Report; and the Treasurer’s Report.
IV. Old Business
1. Update on Music Director Search. We are hoping to wrap up the search soon.
2. Update on Ministry Teams
SERVICE. The Outreach Committee met on Sunday, and the Kindness Kits matter came up again. The
Outreach Committee would like to revisit the distribution plan, but they understand no changes can be
made to the plan at this point. Instead, the committee will gather information from community resources
that have active programs in place (Martinez Police Department and Coordinated Outreach, Referral and
Engagement (CORE)), to learn what they are doing and if they can advise or make recommendations to us
about how to serve the homeless in our community. The Outreach Committee will report back to Rev. Deb
for next steps. It is understood that no changes will be made without first holding an all-parish meeting to
communicate and discuss.
WORSHIP AND LITURGY. The W&L committee will be meeting this week. The season of Pentecost will
trigger liturgy changes.
EDUCATION. Rev. Deb reported that she will meet with Amelia Brooks, who has expressed an interest in
heading up an Education Committee. This committee would include Marj Leeds and Barbara Brooks (Godly
Play), as well as Josh and Jes Senn (Youth Group). The Wednesday morning Bible Study is going well. The
Good Book Club series on Luke and Acts concluded this week. Next week, Rev. Deb will begin a series
entitled: “Paul for Everyone.” Attendance has increased on Wednesday mornings, with 9-12 people
EVANGELISM. Deacon Walter, Mary Canale, Leslie Kolesa, and Chandra Damele represented Grace at the CC
Interfaith Council’s Green Spirit booth at Earth Day at John Muir House on April 21. Another event is coming
up in June – Gay Pride – at Todos Santos Plaza, Concord. We have been asked to share an interfaith booth
that day.
PARISH LIFE. (See calendar item)

Grace Episcopal Church, Martinez, CA Vestry Meeting Minutes
May 9, 2018

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PASTORAL CARE. Rev. Deb provided information on pastoral care needs.
STEWARDSHIP. Rev. Deb reported that John Lee will be leading the Stewardship campaign this year. She
will be meeting with him to discuss this year’s plan.
3. Buildings and Grounds. Josh installed a non-lethal squirrel trap on the upper lot. So far, there have been
none captured. The new playground fence is up. The inside of play area needs to be weeded. It was noted
that when we have the money, that new tan bark should be put down. Rev. Deb reported that the tall
weeds in back have been cut down (McNamara landscaping). Also, she met with the tree trimmer, who will
trim the trees on a regular basis, at no charge. The “Property of Grace Church” signs (3’x2’, reflective) for
the upper lot are on route. Buildings and Grounds will be meeting on Sunday.
4. Calendar overview for Spring. Rev. Deb reported that because there are already a number of events
scheduled the next several months, we will not schedule monthly parish BBQs. She also reminded everyone
that we need to coordinate with St. Christopher’s Guild when scheduling events. Plans are in the works for
an Opening Day family fun event, on Saturday, September 8. It is the same day as Jose Dyer’s Eagle Court of
Honor, which will be held in the sanctuary followed by a reception. Katie Reich has agreed to be co-chair of
Parish Life Committee (with Stan Applegate). The Bishop’s visit is scheduled July 1.
5. Vestry Retreat Feedback. Vestry members provided feedback on the April 28 retreat. There was consensus
that it was productive, and was good to spend time together, but it was a long day. Rev Deb indicated that it
will be revisited next year as possibly a 2-day retreat, so the work can be spread out, with more breaks, but
warned that this is more expensive.
6. Development on adjacent property; request from real estate agent. Rev. Deb shared a letter from a real
estate agent regarding an interest in acquiring the church’s property, and her email response.
7. Yoga Update. Rev. Deb reported that she wrote up a proposal for yoga, indicating we want something with
stretching and meditation, Tuesday or Wednesday evening at 6:30 p.m. The proposal has been posted by
the Cathedral’s Yoga Coordinator on a yoga teacher’s site and she’s waiting for responses.
8. Closed Session for confidential personnel issues. 6:04-6:08 p.m.
V. New Business
1. Vacation and Away Schedules. Dates were shared for the wardens, parish administrator, and rector’s
vacations/continuing education.
2. Discussion of committee liaisons. Rev. Deb informed the Vestry that once there is a committee in place
for each area of SWEEPS, it will be ideal to have a vestry liaison for each of the areas (e.g., Treasurer
would be the liaison to Stewardship Committee, attending Stewardship meetings and reporting back to
the Vestry.) Committees that still need to be formed are Evangelism and Stewardship. Rev. Deb also
indicated that she would like to have a Welcoming Committee, and a chair for Coffee Hour.
3. Additional Note to Jr. Warden Report. Les expressed his thanks to Jack Case for his work (done over
several days the previous week) cutting down the weeds along the northside of the driveway and
parking lot.
VI. Closing Prayer and Adjournment. The meeting adjourned at 6:35 p.m. with dismissal by Rev. Deb.
Respectfully submitted,
Jennifer Sabroe, Clerk

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