Minutes of June 20, 2018 Vestry Meeting

Present:  The Reverend Dr. Deborah White, Stan Applegate (Sr. Warden), Les Marks (Jr. Warden), Paula Menconi (Treasurer), Lynda Dyer, Pat Hambly, Sally Hanson, Ron Luttringer, Connie Towey, The Rev. Walter Ramsey

Absent:  Josh Senn

Guests:  Jennifer Sabroe (Clerk)

Call to Order and Opening Prayer.  The meeting was called to order at 5:04 p.m. by Rev. Deb who led the opening prayer.

Bible Study. Friendly Fire.

Consent Agenda Items – It was M/S/C (Marks/Applegate) to approve: the minutes of the May 9, 2018, Vestry meeting; Rector’s Report; Senior Warden’s Report; Junior Warden’s Report; and the Treasurer’s Report.

Old Business

Update on Music Director Search. Deb updated the Vestry on the search and reported that until the position is filled, Kathleen Flemming will cover as substitute organist, beginning July 8.

Update on Ministry Teams

SERVICE. Deacon Walter reported that research into Kindness Kits is still in progress. It was learned that the Coordinated Outreach Referral Engagement program (C.O.R.E.), through Contra Costa County Health Services has a distribution strategy and protocol for homeless and people in need, and does not use kits with assorted items. The Outreach Committee met on Sunday, June 10, and heard a presentation from Scott Williams, Team Leader with C.O.R.E. and Children and Young Adults Pastor at Morello Hills Christian Church in Martinez. Jennifer gave a brief summary of Scott’s presentation about Nomadic Communities.

WORSHIP AND LITURGY.  The Worship and Liturgy committee met yesterday (June 19.)  Les reported that there was discussion about changes in the liturgy for a portion of the Season after Pentecost. In response to a question from John Lee, Rev. Deb explained that the portions of the liturgy that we can change are: Credal Statement, Eucharistic Prayer, Prayers of the People, and Lord’s Prayer.  The group agreed to use a different Eucharistic Prayer for a trial period during the long Season after Pentecost.  Rev. Deb explained that one of the driving forces behind the 1979 BCP revision was to make it less clergy-centric and include more participation of the people — closer to early Christian worship. More of a “return” than an “update.” To that end, the Worship and Liturgy committee agreed to begin having members of the congregation lead the Prayers of the People from the congregation. Rev Deb indicated that there was also interest and discussion about writing our own Prayers of the People, but this would be farther down the line.

EDUCATION.  Rev. Deb reported that Amelia Brooks has agreed to head up an Education Commission. Amelia is connecting with Marj Leeds and Barbara Brooks to serve on the commission, along with Rev. Deb. Amelia will oversee all education options here at Grace.

Rev. Deb reported that the presentation on Sunday by The Rev. Dr. Ruth Meyers on Episcopal Liturgy was well received, and there is enthusiasm for a “Part 2.”

EVANGELISM. There was an article on the faith page of the Martinez Gazette last week that Rev. Deb submitted about Bishop Curry’s sermon at the royal wedding.

PARISH LIFE.  Stan reported that the Bocce Picnic on June 10 was a great time – with 40-50 attending at Rodgers-Smith Park in Pleasant Hill. The tournament games were close, with the men winning overall.

The Bishop will be here for his bi-annual Episcopal visit on July 1.

A reminder that because there are several events happening over the summer, the monthly BBQs won’t be happening this year.

PASTORAL CARE.  Rev. Deb provided information on pastoral care needs.

STEWARDSHIP. Rev. Deb reported that John Lee has confirmed he will chair the Stewardship Committee. He’s making contacts with individuals to sit on the committee. The campaign will have a definite start and stop date, TBD. More information will be provided as it develops.

Buildings and Grounds. Many thanks to Jack Case who has been putting in a lot of time and effort mowing the ever-thriving weeds along the driveway, parking lot, and back of the parish hall.  The goats have been scheduled to address the surrounding slopes of the property. The pepper tree has been trimmed, as well as the evergreens near the parking lot light (northside of parking lot). Grace Church Property signs have been installed at the bottom of both “driveways” to the upper lot. A Backyard Clean-up Day will be scheduled after the Bishop’s Visit.

Calendar overview. July 1, Bishop’s Visit and Confirmations; July 15, Martinez Clippers game (invited by Men’s Group); August 18, Hawaiian-themed event (hosted by St. Christopher’s)

Bishop’s Visit on July 1, 2018. Rev. Deb met with The Rev. Canon Abbott Bailey, the new Canon to the Ordinary, for planning of the Bishop’s visit. Bishop Marc will do both services, with six Confirmations at the 10:00. Madi Taylor will be the Bishop’s Chaplain at both services. Bishop Marc will meet with confirmands at 9:00 a.m. He will meet with the Vestry after the 10:00 service (or will break out of the reception for the meeting.) There will be a reception following the 10:00 service. St. Christopher’s Guild will host. After that, the Bishop will go to lunch with the Rector and her family. Abbot will make her own visit to Grace on another date. Eric Metoyer will also come to talk later in the year.

Development on adjacent property; request from real estate agent. Rev. Deb reported that she still has heard nothing more on the request from a real estate agent.

Yoga Update. There have been no takers on coming to teach Yoga at Grace.

Closed Session for confidential personnel issues. (6:04 p.m. – 6:10) There was consensus in closed session to move forward on personnel issue as discussed.

Action item:  M/S/C (Luttringer/Dyer) A member of the congregation cannot be hired for any paid position.

New Business

Rev. Deb reported on her attendance at the College of Congregational Development weeklong conference at Bishop’s Ranch in Healdsburg.

Rev. Deb led a discussion on Group Norms. There was consensus to establish the following at Grace:

Grace Episcopal Church Behavioral Norms

These three simple rules will help us live in harmony as a Christian Community. Please follow them at all meetings, activities, and interactions.

Follow the words of Jesus: Love God and Love your neighbor as yourself.

Show RESPECT for all people; i.e., – follow the Golden Rule: Do unto others as you would have done unto you.

Do not gossip. If something is confidential, keep it to yourself; if something is bothering you, talk to the person/people involved.

Closing Prayer and Adjournment. The meeting adjourned at 6:40 p.m. with dismissal by Deacon Walter.

Respectfully submitted,

Jennifer Sabroe, Clerk

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