Vestry minutes from August 12, 2020

Present:  The Reverend Dr. Deborah White (Rector), Christina Reich (Sr. Warden), Joshua Senn (Jr. Warden), Amelia Brooks, Betty Case, Sally Hanson, David Kennedy, Connie Towey, Stephanie Zichichi

Absent:  Jane Ramsey

Guests:  The Rev. Walter Ramsey, Jennifer Sabroe, Sarah Williams (Parish Administrator)

 M/S/C denotes motion made, seconded and carried. The names following M/S/C in parenthesis denote the persons who made the motion and seconded.

 Call to Order and Opening Prayer. The meeting was called to order at 6:05 p.m. and led in prayer by Rev. Deb.

 Bible Study. 1 Corinthians 12:1. The group read and discussed the various experiences of God’s power, including as it pertains to the upper lot.

 Consent Agenda. It was M/S/C (Towey/Reich) to approve the consent agenda items: Minutes of July 8, 2020; Rector’s Report; Treasurer’s Report. There were no warden’s reports.

OLD BUSINESS

Treasurer’s Report  Rev. Deb called attention to the treasurer’s report, which shows that we are $10,000 under budget:  $4,500 low on pledges, loss of anticipated income from the St. Patrick’s Day dinner, and loss of building use fees during the pandemic.  Fortunately, expenses are also under budget.  Rev. Deb requests that we activate the phone tree now and, while checking in with our people, we gently remind them to keep up with their pledges if they are still in a position to do that.  (Also, if they need help, they should ask Rev. Deb because the RDF is doing well right now. Such help is confidential, just between the parishioner and Rev. Deb.)  Question:  Are the donations from nonmembers who watch our services on Facebook helping?  Answer from Rev. Deb: Most of those have been designated for the Rector’s Discretionary Fund.

Ministry Updates

Outreach — No report right now.

Worship and Liturgy — Sally reported that there will be an in-person worship service this coming Sunday, August 16.  The service will follow the precautions identified in the Regathering plan, including a check-in station with hand sanitizer, temperature checks, extra masks, and a sign-in requirement.  The simulcast will now be at 10:00 am. Many details were discussed about the new service and the new schedule.

Welcoming  Tina is having some trouble finding hosts for coffee hour, and needs one for this coming Sunday. Tina is going on a much-needed vacation, and also hopes to get some help at her county job soon, which might allow her more time for church work.

Education  Amelia reports that Marj is handling Godly Play beautifully.  Rev. Deb reports that August 23 is our second Faithful Forum by Zoom.  Vestry members will try to attend, and also to encourage people to attend when they make their calls.

Pastoral Care Connie reports that there are many dishes prepared, some of which are in home freezers and need to be moved to the church freezer if there is space.  Deacons’ pantry also has food.  If people need food, they should come and get some.  (Wednesday is a good day for this, because Rev. Deb is at the church all day on Wednesdays.)

Parish Life Grace Book Club has resumed on line. Rev. Deb has offered to support some in-person fellowship events if they follow COVID protocols.

Buildings and Grounds

Gutters are on and Jimmy Maniatis and Dick Evans have committed to following through with drainage installation.

Back steps did not pass inspection. The railing needs to be different. Dick Evans has offered to hire someone to do the railing installation to code.

Sound system — We are still negotiating a contract.  We need to clear a dedicated circuit for the sound system — right now there is not a spare circuit to use.  We would need to hire an electrician to run a new circuit.  The budget that was approved for the sound system now needs to include the price of the electrician.

Upper Lot committee status 

The vestry discussed the purpose of the committee, agreeing that its task is to gather information on various possibilities, not to make decisions.  There was a great deal of discussion on who should be on the committee and how to word communications from the vestry about the upper lot project. Rev. Deb reported that the committee has grown but we are still seeking new members. Rev. Deb will rewrite the Grace Notes item to make this more clear, with the help of any vestry members who can send suggestions.  

NEW BUSINESS

Stewardship Drive  Marj and Rev. Deb are attending a webinar next week about how to conduct a stewardship drive online during the pandemic.  Others are invited to join. We still need a stewardship chair, so as to avoid having Rev. Deb run the stewardship campaign.

Vestry Nominations 

Rev. Deb reported that Betty Case is resigning from the vestry because she and her husband Jack are moving out of town. The vestry expressed their appreciation for Betty’s work and their sadness at the loss to the congregation. Rev. Deb then initiated a conversation about how vestry positions are filled. The by-laws indicate that spots that open between Annual Meetings are filled by individuals appointed by the Rector. Rev. Deb indicated that if anyone had any ideas for who would be a good fit to fill Betty’s spot they should let her know.

Rev. Deb also suggested looking ahead to when it is time for nominations for vestry elections at the Annual Meeting in January, since the situation is complicated this year. The vestry reviewed the situation as follows:

The nominating committee is made up of vestry members in their second year.

Sally is filling the one-year remainder of Ron’s term, so she terms out at the end of this year. However, the bylaws state that, since she filled only a one-year term, she may serve a second term if she is willing.

Connie and Josh are finishing their terms this year.  The nominating committee will need to find a junior warden.

David is filling the two-year remainder of Jim Maniatis’ term. This would have been Jim’s middle year, so that puts David on the nominating committee.

Tina is in the second year of a regular three-year term, so she is on the nominating committee.

Betty would have been the third person on the nominating committee, but she is leaving.  Even if we fill her spot right away, that person probably should not be on the nominating committee as s/he will not have enough experience to know who to nominate. Bylaws specify that the nominating committee consists of  three vestry members, usually ones who are in their second year. We should think about who should be the third vestry member on the committee.  Elections are in the fall, and information on the candidates needs to be published ahead of time.

Parish Communication Suggestion from David

David:  Can we create a public online calendar (ICS or Google) for church activities, so that people can add events to their own online calendars?

Jennifer:  Now we pay for a subscription to My Church Events. 

David expressed that he would be willing to set up something that was free and easier to access. Sarah will assist.  

Field Education Student

Our field education student Columba Salamony starts September 6 as his first Sunday. He will primarily do his Field Education online, although he may be able to attend church in person.

DISMISSAL  Rev. Walter led the dismissal and the meeting adjourned at 8:01 p.m.

Respectfully submitted,

Sarah Williams

Parish Administrator

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